Under the direction of the Director of Table Games, the incumbent coordinates office activities including: scheduling appointments, providing information to callers, taking dictation, and otherwise relieving the Director of Table Games of clerical administrative and business related duties.
Essential Duties & Responsibilities:
- Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
- Provides information to callers, including Tribal Council, senior management and key external sources which require a comprehensive knowledge of company policies, practices and operations.
- Must Takes dictation in shorthand or by machine and transcribes notes on computer.
- Records Minutes of staff meetings; distributes to appropriate personnel.
- Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
- Responsible for processing payroll for the Table Games department.
- Establishes, maintains and, when necessary, revises department filing system.
- Performs a broad range of administrative duties of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions.
- Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments.
- Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegate’s items to subordinate managers and forwards appropriate items to the Department Head.
- Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
- Promotes positive public/employee relations at all times.
- Maintains a clean, safe, hazard-free work environment within area of responsibility.
- Performs all other related and compatible duties as assigned.
